Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

TLIX0004X Mapping and Delivery Guide
Administer inventory systems

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency TLIX0004X - Administer inventory systems
Description
Employability Skills
Learning Outcomes and Application This unit of competency describes the skills and knowledge required to administer inventory systems. It includes identifying inventory systems, tracking inventory, planning and administering inventory systems and completing inventory audits and reports.Inventory is defined as the quantity of goods owned and stored by an organisation that is intended either for resale or is raw materials and components used in producing goods that are then sold. Inventory systems provide visibility and integration in the supply chain and they are used to record transactions associated with receiving, reducing or writing inventory off. An inventory system can include desktop software, barcode scanners, barcode labels, mobile devices and applications. The unit is applicable to those with responsibilities for inventory systems within a supply chain.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Assessors must hold credentials specified within the Standards for Registered Training Organisations current at the time of assessment.

Assessment must satisfy the Principles of Assessment and Rules of Evidence and all regulatory requirements included within the Standards for Registered Training Organisations current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so. Where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment must include access to a range of

exercises, case studies or other simulations

materials, tools and equipment used in industry including:

inventory systems and stock control equipment and tools

documentation including organisational policies and procedures, industry standards, regulations, codes of practice, operational manuals and equipment specifications.

Prerequisites/co-requisites
Competency Field X - Logistics
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Identify inventory systems
  • Software, applications and devices used in the inventory system are identified
       
Element: Third party inventory control operations are verified
       
Element: Demand forecasting methods and tools are determined
       
Element: Inventory system policies, procedures and processes are confirmed
       
Element: Plan and administer inventory
  • Inventory characteristics are ascertained
       
Element: Stock specifications, locations, labels and reference numbers are validated using the inventory system
       
Element: Receipt and despatch stock is securely stored in designated locations and the inventory system is updated, as required
       
Element: Stock is monitored and reordered to meet optimum replenishment requirements, in accordance with organisational inventory procedures
       
Element: Stock is requisitioned and documentation is updated on the inventory system, as required
       
Element: Stock sorting, recycling and disposal is undertaken, in accordance with organisational inventory procedures
       
Element: Stock damage and losses against forecasts are assessed and investigations are completed into unacceptable cases
       
Element: Stock security is maintained, in accordance with organisational inventory procedures
  • Inventory is monitored and tracked using the inventory system
       
Element: Buyers are kept informed of stock levels, in accordance with organisational inventory procedures
       
Element: Inventory transactions are monitored, in accordance with organisational inventory procedures
       
Element: Reorder cycles are adjusted to maintain consistent supply, as required
       
Element: Discrepancies, out of specification and redirection opportunities are managed and reported using the inventory system
       
Element: Inventory reports are analysed and corrective action is taken, as required
       
Element: Vendor Managed Inventory (VMI) systems are used to manage inventory, as required
       
Element: Complete inventoryaudits and reports
  • Inventory audits and cycle counts are performed, in accordance with organisational inventory procedures
       
Element: Report on inventory system management is produced, in accordance with organisational inventory procedures
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all the requirements of the elements and performance criteria on at least one occasion and includes

assessing and managing stock quality including analysing discrepancies, out of specification and redirection opportunities

categorising and labelling stock

checking inventory specifications

ensuring handling, sorting, disposal and recycling of stock is performed

following organisational inventory policies and procedures

identifying inventory characteristics

maintaining and managing optimum stock levels

meeting inventory system documentation requirements

monitoring stock security

reading and interpreting information and data related to inventory systems

recording and maintaining inventory information

undertaking quality control

using the inventory system including inventory software and applications

utilising Vendor Managed Inventory (VMI) systems

validating third party inventory control operations.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all the requirements of the elements and performance criteria and includes knowledge of

features of inventory systems

financial implications of inventory management

inventory documentation and reporting requirements including those for discrepancies, out of specification and redirection opportunities

inventory loss and damage control

inventory policies and procedures

inventory tracking and security

layout of inventory storage areas

maintenance and monitoring of stock quality and levels

methods for categorising and labelling inventory

principles of inventory management

principles of quality control

reorder cycles

storage conditions for the maintenance of inventory including product life cycles, maximising use, rotation and replenishment requirements

third party inventory control operations

types of inventory systems

valuation methods for different inventory items

Vendor Managed Inventory (VMI) systems.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions may be found in the Companion Volume Implementation Guide.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Software, applications and devices used in the inventory system are identified 
 
 
 
Inventory characteristics are ascertained 
 
 
 
 
 
 
Inventory is monitored and tracked using the inventory system 
 
 
 
 
 
 
Inventory audits and cycle counts are performed, in accordance with organisational inventory procedures 
 

Forms

Assessment Cover Sheet

TLIX0004X - Administer inventory systems
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

TLIX0004X - Administer inventory systems

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: